Smart
For NGOs, small businesses, and sub-unit leaders looking to plan and thrive.
KEEP YOUR GOALS ALIGNED
Create project briefs
Plan in detail with Gantt
Allocate resources for work
Increase project success rate
Visibility of resource workloads
Set critical milestones and dependencies
Improve transparency
Get accurate real-time data
Professional
For small companies and close teams that need to gain precision in project control and cost management.
Manage portfolios effectively
Create & manage portfolios
Monitor real-time portfolio KPIs
Link projects to multiple portfolios
Data-driven resource planning
Track actual vs planned time
Anticipate future resource needs
Efficiently report on projects
Create periodic project reports
Business
For SMEs and bigger departments to master control over several initiatives and lead with precision.
Plan projects on skill
Map out company skills
Define skill requirements for tasks
Identify resources that match skill
Optimise company spending
Budget across portfolios
View project funding
Optimise resource workload
Simulate portfolio scenarios
Enterprise
For Enterprises seeking customization, robust security and scalability.
Tailored to your needs
Report on custom KPIs
Customise risks and costs data
Comprehensive portfolio customisation
Define organisational standards
Custom management methodologies
Integrate organisational workflows
Full organisation control
Custom roles and permissions
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Scale as you grow | Take control of costs | Add-on & customisations |
As your business grows, you can easily upgrade plans to include more features and support more projects and users. | PQFORCE charges by active projects, not by users. No more worrying about overpaying for unused licenses. | Add-ons and customisations available to help you get the most out of PQFORCE. |
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Scale as you grow | Take control of costs | Add-on & customisations |
As your business grows, you can easily upgrade plans to include more features and support more projects and users. | PQFORCE charges by active projects, not by users. No more worrying about overpaying for unused licenses. | Add-ons and customisations available to help you get the most out of PQFORCE. |
Compare features
Projects | Up to 100 projects | Up to 100 projects | Unlimited | Unlimited |
Included resources | 50 resources | 50 resources | 100 resources | 100 resources |
Resource upgrade | ||||
Link storage | ||||
File storage |
Kanban board | ||||
Power Gantt planning (WBS) and resources allocation | ||||
Task visualisations (critical path included) | ||||
Task dependencies with conditions | ||||
Project history snapshots | ||||
Workweek planning | Organisation time model selectable | Team / Department time model selectable | Unlimited | |
Fully automatic task and workload optimisation Coming soon | ||||
Reporting | ||||
Project Cockpits Coming soon | ||||
Project management methodologies | 1 | 3 | Unlimited | |
Risk Management | ||||
Confidential projects | ||||
Fully customisable project lifecycle (multiple) | Upon request | |||
Farfalla Whiteboard |
Portfolios and subportfolios | ||||
Portfolio Power Gantt | ||||
Portfolio Kanban | ||||
Portfolio Cockpits | ||||
Portfolio simulator | ||||
Portfolio workweek planning | Root Organisation time model selectable | Team / Department time model selectable | Unlimited | |
Allocation of projects to several portfolios |
Vision and strategy management | Upon request | Upon request |
Organisational structure | ||||
Absences management | ||||
Working Time Model | ||||
Workload visualisation | ||||
Time tracking | ||||
Project allocation overview | ||||
Allocation approval | ||||
Organisation-based task reassignment (disposition view) | ||||
Skill management | ||||
Customisable resource types |
Cost positions | ||||
Project controlling | ||||
Cost timeline / Monthly costs overview | ||||
Budget management | ||||
Multiple currencies | ||||
Custom cost types, centre and grouping |
Data stored in the Swiss Cloud | ||||
Dedicated server | Upon request | |||
Option for on-premises installation | Upon request | |||
In-app help function | ||||
User manual | ||||
Video tutorials | ||||
PQFORCE Community support | ||||
Extended support | Upon request |
User roles and permissions | Predefined | Predefined | Predefined | Customisable |
2 Factor Authentication | ||||
Advanced search | ||||
Multiple company holiday calendars/locations | ||||
Meeting management | ||||
Possibility to have a fully tailored system |
Data export as Word and Excel files | ||||
Data import of Microsoft Project files | ||||
REST API | ||||
Single Sign-On via SAML 2.0 | Upon request | Upon request | ||
Connection of third party systems via agent | Upon request |
Compare benefits
keep your goals aligned Create a project brief Define stakeholders | Track and communicate project status Define objectives and KPIs for the success of your project Create periodic project reports | Streamline communication and coordination Plan kickoff meetings Create actionable items from meeting notes Keep a clear record of past meetings | Consolidate relevant information Customise the project brief and specific project details Define and align reporting and KPIs Customise budget and financial KPIs |
create the perfect plan Plan project with WBS and Gantt chart with ease Optimise resources on projects and tasks Incorporate TODOs on a Kanban | accelerate report generation Create status reports Manage the efforts on projects by time period Track indicators quantitatively | Identify and mitigate potential risks Track project risks and action plan Report on risks and define a trackable mitigation plan Create and simulate project scenarios | Minimise time spent on reporting Automatically create and schedule customised reports Create custom cockpit widgets |
increase success rate of projects Transparent visualisation of resource workload Monitor progress in real-time Set milestones and dependencies | Streamline cost management Plan and track project costs Manage the cost of resource efforts Map costs to the project plan |
Gain complete workload visibility Define and manage working time models View workload and availabilities View allocated tasks | Stay across your resources Stay on top of worked time Manage annual leave View project Gantt with real-time actuals data | Fully optimise resource usage Allocate work to skills, teams and units Distribute the work to the best available resource | Ensure full flexibility of your resources Customise work shifts Define custom resource modules |
Strengthen team management Visibility of team, department and organisation resources Work with team Kanban Plan absences | Data-driven planning for future projects Evaluate performances against plans Enhance future plans through insights from past data Anticipate future resource needs | Identify best resources for the best outcome Define team and organisation skills matrix Improve performance through skills-based allocation | Optimise and organise your project resources Incorporate cost and availability to your infrastructure resources Incorporate cost and availability of external human resources |
Complete visibility across projects Get a detailed list of projects with live data View all project plans in one view | Build transparency and synergies in portfolios Create and manage portfolios Build sub-portfolios Link projects to multiple portfolios | Identify the optimal portfolio outcome Perform project simulations to achieve optimised resource workload Mitigate potential delays or resource issues ahead of time through simulation | Top-down and bottom-up management of projects Define custom roles and relations Define visibility and permissions for roles and relations |
Manage priorities effectively Access concise and key information in a cockpit view Make data-based decisions Identify key stakeholders impacting project's critical path | Track utilisation of all resources in the organisation Track costs of infrastructure resources Track external human resources |
Transparent responsibilities and accountability Clear definition of roles, relationships and responsibilities Manage projects according to standardised processes | Advocate the Highest Quality and Best Practices Execute projects according to industry respected project management methodologies | Streamline Processes and Procedures Approval workflows for projects and reports | Integrate best practices with organisational standards Define custom management methodologies |
improve communication Define and engage stakeholders Centralise data on a single platform | Foster Project-wide Transparency Visualise data across portfolios and projects Report project status and KPIs to management | Build confidence by simulating what-if scenarios Create and simulate project scenarios by adjusting resources and time | gain in-depth insights Report on custom KPIs |
Financial transparency over the project lifecycle Map and analyse costs in detail by cost types and groups View an in-depth cost timeline View cost totals, deviations and forecasts | Align your financial organisation Collaborate with cost centers Flexibility of organising costs with types and type groups Integrate cost management with other internal systems | ||
Improve Forecast Accuracy Create budgets Define and track project funding Distribute budgets between portfolios and projects |
Introduce transparency to your team and organisation Access a single source of truth with accurate live data Facilitate work across roles and levels in a single tool | Mitigate project delays and inefficiencies Manage resource availability and constraints to reduce project delays Define and enforce accountability | Elevate your brand by achieving success internally and externally Manage risks Employ the 4-Eye Principle | Define your own project management philosophy Adjust PQFORCE in a myriad of ways to make it fit your business like a glove Unlock custom use cases |
Advocate corporate governance Multi-portfolio management Set and align project and organisational KPIs | Adopt a world-class project management solution Benefit from a complete project management solution incorporating best practices | Customise PQFORCE to fit your organisation Optimise your processes and workflows Align and consolidate reporting through custom reports | |
Manage your expanding business Manage multiple locations and teams that have different work calendars and hours |
Full visibility on your work and schedule Work on assigned tasks Work with TODOs on kanban | Track of your time with ease Report your worked time and progress Make use of an overview your worked time and absences per month | Contribute to projects based on your capabilities Have work allocated according to your skills and availability | |
Maximise your effort within your team Be included in project teams Visibility of the team's Kanban | Avoid letting anything slip through Plan meetings with integral project stakeholders Streamline meeting minutes and follow-ups |
Start-ups, SMEs and multinational companies already rely on PQFORCE
What does a PQFORCE subscription include, and how long does it run?
A PQFORCE subscription provides immediate access to the selected edition. Subscriptions renew automatically based on the chosen billing cycle. In the homepage dashboard at www.pqforce.com, users can manage each system individually by clicking "Manage Subscription" on the respective system. This allows them to disable automatic renewal, change the billing period, adjust resources and projects, or switch to a different PQFORCE Edition.
What is a ‘resource’ in PQFORCE, and how are they applied under my subscription?
A resource in PQFORCE is anything that has limited availability and can be scheduled for work. In PQFORCE Smart Edition, it can be a single employee, a department or a team. Meanwhile, in PQFORCE Enterprise, the definition of resources is highly customisable to meet the user’s specific needs and requirements.
PQFORCE Smart Edition includes 50 free resources, but additional resources cannot be added. For PQFORCE Professional and PQFORCE Business Edition, 50 and 100 free resources are included, respectively. Additional resources can be subscribed to in increments of 100 up to a maximum of 300 resources.
If you require more than the projects and resources, please contact us.
What counts as a project in PQFORCE? Do completed projects count?
All projects in the Project and Portfolio Management module are divided into active and closed projects, and all of them count in the total project volume. When a project is backed-up, data is exported from the system and can be deleted in the system itself. In Professional and Business Editions, all active projects are assigned a status that identifies their life-cycle progress, the last of which is 'closed.' Closed projects contribute to the total project volume, unless they are exported as a back-up. A project which is managed inside different portfolios only counts once in the total project volume.
How do I subscribe for a PQFORCE system? When will I have to pay?
PQFORCE is a cloud solution that can be subscribed to from the PQFORCE website. Subscriptions include the resources and projects based on the edition selected and are paid by credit card either monthly, quarterly, or yearly. You can deactivate your system at any time before the billing period ends. In addition, depending on your country and whether you are an individual or business, value-added taxes may be applied.
What is the PQFORCE pricing model?
PQFORCE’s pricing model is flexible, depending on the selected edition and the number of projects that meet your current and future needs. Each edition is tailored to meet company requirements and offers features to enhance project management efficiency and effectiveness.
Once you’ve chosen an edition, customise your subscription by selecting the number of projects you need. The subscription cost is based on the chosen edition and the number of projects or resources included.
Regardless of the edition chosen, your subscription includes the first 5 projects and 50 resources for free. The cost per project decreases as the number of projects increases.
PQFORCE Smart Edition includes a minimum of 5 projects and 50 resources, which are provided free of charge. You can upgrade to a paid version that includes up to 100 projects and 50 resources. The more projects you buy, the less you pay for each one.
For PQFORCE Professional and Business Editions (coming soon), a 60-day free trial is offered, upon which you have the option to upgrade to a paid version or a higher edition. These editions provide additional features and allow you to customise the number of resources and projects in your subscription.
PQFORCE Enterprise is an extension of PQFORCE Business Edition, offering a fully customisable environment. For more information, please contact our sales team.
PQFORCE offers a 5% discount for a quarterly subscription and a 10% discount for a yearly subscription.
Can I manage multiple PQFORCE subscriptions from the same account?
Yes, you can manage multiple subscriptions from the same customer account. When you register with an email address and password on the PQFORCE website, a customer account is created. Each customer account can create one (1) free Smart Edition account, but it can host multiple paid systems. A customer account allows users to purchase additional independent PQFORCE subscriptions without re-registering to the website.
Can I use PQFORCE for free?
Yes. PQFORCE’s Smart Edition is free of charge for up to 5 projects and 50 resources. If you want to manage more projects and resources, you can upgrade your PQFORCE Smart Edition or choose another PQFORCE Edition.
The higher-tier editions, PQFORCE Professional and PQFORCE Business Edition, include a 60-day free trial period.
What payment options are available?
Payment can be made by credit card. Other payment methods on request.
How do I upgrade my subscription?
You can upgrade your active subscription anytime by accessing the Homepage Dashboard on the PQFORCE website at www.pqforce.com upon login. You can increase the number of projects included in your current plan or upgrade to a higher edition.
When you upgrade to a higher edition before your current subscription ends, the price of the additional number of resources and projects will be charged to your credit card on a pro-rata basis for the remainder of the current billing period.
For PQFORCE Smart Edition, you can upgrade to support up to 100 projects. However, the number of resources remains limited to the 50 included for free.
With PQFORCE Professional Edition, you can purchase up to 100 projects and expand beyond the 50 free included resources, with additional resources available in increments of 100-resource packages for a max of 300 resources.
PQFORCE Business Edition also allows users to upgrade to 100 projects online and 300 resources for a fee. The first 100 resources are included free of charge. If you want to upgrade to more than 100 projects, please contact our Customer Support team.
If you require a fully customisable solution, PQFORCE Enterprise offers options tailored to your organisation's needs.
Please note that you will need to contact our Sales team if you wish to exceed the 100 project limit.
Can I cancel my subscription? Am I entitled to a refund if I cancel a subscription?
No, early cancellation is not possible. Subscriptions are paid in advance, and the system is available for the selected period (month, quarter, year). The system will remain accessible for the duration of the selected subscription period chosen upon payment (monthly, quarterly or annually). To deactivate your subscription, you can stop the automatic payment renewal. Please note that the system will be deleted 90 days after the end of the selected subscription period chosen upon payment.
For users registered to the PQFORCE Smart Edition without any payment plan (free), the system will be deleted after 90 days of inactivity.
How can I get support?
PQFORCE includes an integrated help system named Context-help, located in the top-left corner of the interface. This system is directly linked to the User Manual. By interacting with items in the view, you can be redirected to the corresponding paragraph in the user manual.
From the same top-left corner menu, you can also access video tutorials for step-by-step guidance.
If you experience any issue using PQFORCE, contact customer support at gethelp@pqforce.com.
For Enterprise Edition subscribers or those with a standard SLA (Service Level Agreement), a telephone hotline and dedicated support e-mail address are available. Users can also report unexpected system behaviour through the contact form.